Administrative Coordinator

Location: In-office in Dallas, Texas, United States, Monday–Friday, 8:00 a.m.–5:00 p.m.

Company

hirify.global is an employee-owned professional services company delivering water, architecture, building engineering, field services, power, waste, industrial, and transportation solutions.

What you will do

• Support area leadership and multiple project managers with project setup, administrative files, paperwork, and initiation requirements.
• Track project documents, milestones, quality procedures, technical reviews, and report deliverables.
• Prepare, organize, and assist with contracts and subcontracts.
• Edit and proofread technical reports, specifications, and other documents for grammar, clarity, consistency, format, and style.
• Coordinate meetings, presentations, lunches, travel arrangements, expense reports, front-desk coverage, and general office administration.
• Support public engagement activities, including comment tracking, public meeting planning, and quarterly reporting.

Requirements

• Associate degree in a closely related field or an equivalent combination of education and relevant experience.
• At least 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• Strong verbal and written communication, organization, attention to detail, and deadline-management skills.
• Ability to handle multiple assignments, last-minute modifications, confidential information, and diverse professional styles.
• Commitment to active participation in an employee-owned culture.

Nice to have

• Knowledge of the architecture and engineering industry.

Culture & Benefits

• Employee-ownership model with a collaborative and inclusive working environment.
• Employee Network Groups supporting belonging and participation across the organization.
• Work alongside multidisciplinary teams serving clients and communities.
• Regular full-time employment in an in-office setting.