Administrative Assistant & Office Manager (Music)

Location: Nashville, Tennessee, United States

Company

hirify.global is a global music and entertainment company, with The Merch Collective serving as a strategic merchandise partner for artists and their teams.

What you will do

• Provide executive and administrative support, including calendar management, meeting coordination, agendas, notes, travel, expenses, invoices, corporate cards, presentations, reports, and data analysis.
• Support senior leadership with operational projects, process documentation, organizational planning, and cross-functional initiatives.
• Manage daily office operations, supplies, mail, facilities, showroom organization, vendors, and new-hire onboarding.
• Set up workspaces, systems access, equipment, and orientation for new employees.
• Plan and execute company, employee engagement, industry, conference, and special events, including budgets, vendors, contracts, logistics, and delivery.
• Support cross-functional teams and improve processes and workflows during peak business periods.

Requirements

• At least 2 years of experience supporting executives, teams, or office operations in a fast-paced environment.
• Strong organization, prioritization, problem-solving, communication, and attention-to-detail skills.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Ability to quickly learn Asana, Box, Concur, and other business applications.
• Service-minded, proactive, adaptable, collaborative, and committed to continuous improvement.

Culture & Benefits

• Inclusive, collaborative, and global music industry community.
• Modern office environment focused on productivity, creativity, and teamwork.
• Medical, dental, vision, life, disability, and 401(k) benefits with employer matching.
• Paid childbirth, bonding, and caregiver leave, plus fertility, adoption, surrogacy, tuition, and student loan assistance.
• Mental health, meditation, pet, identity theft protection, and subsidized backup child and elder care resources.
• Professional development opportunities and winter recess time off.