Supervisor, Administrative Services

Location: Onsite in New York, NY, USA

Salary: $135,000 base salary plus a discretionary bonus.

Company

hirify.global is an investment management firm specializing in active fixed income and public and private markets.

What you will do

• Supervise assigned administrative assistants and provide guidance, coaching, mentorship, and performance feedback.
• Manage workloads, staffing, coverage plans, headcount forecasts, onboarding, training schedules, and administrative resourcing.
• Build collaborative, high-performance, and continuous-learning team practices aligned with evolving business needs.
• Partner with department heads, managers, leadership, and stakeholders to improve support structures, policies, and procedures.
• Oversee timekeeping, leave management, expense reconciliation, and adoption of administrative and enterprise systems.
• Provide hands-on administrative support during peak workloads while advancing digital, technology, and analytics capabilities.

Requirements

• External candidates need at least 10 years of administrative or executive assistant experience, including 3–5 years in an administrative supervisory role.
• Internal candidates need at least five years of hirify.global tenure and demonstrated leadership within the administrative function.
• Proven expertise in travel, expenses, calendar management, and information and time management.
• Experience setting goals, managing performance, developing policies and procedures, and supporting staff growth.
• Excellent organizational, written, and verbal communication skills with strong attention to detail.
• Proficiency in Microsoft Office Suite and the ability to manage multiple priorities independently.

Nice to have

• A two-year college degree is preferred but not required.
• Prior administrative supervisory or relevant management experience outside hirify.global.

Culture & Benefits

• High-performance, inclusive culture centered on Collaboration, Openness, Responsibility, and Excellence.
• Base salary and discretionary performance-based bonus as part of the total compensation approach.
• Emphasis on continuous learning, career progression, collaboration, and respectful workplace practices.