Office Coordinator (Onsite)

Location: Onsite in Short Hills, New Jersey, with support at the Branchville, New Jersey location as needed.

Salary: USD $45,000–$59,000 per year

Company

Midsized U.S. domestic property and casualty insurance company with nearly 100 years of operating history.

What you will do

• Receive, process, distribute, and ship mail, packages, overnight deliveries, and interoffice correspondence.
• Prepare conference rooms and meeting spaces, coordinate catering and hospitality services, and restore shared areas after meetings and events.
• Monitor and replenish supplies across copy rooms, kitchens, coffee stations, break areas, and other workplace amenities.
• Order office supplies and operational inventory, maintain records, and recommend replenishment levels within established budgets.
• Inspect office areas, coordinate maintenance and housekeeping support, and escalate facility issues to internal and external providers.
• Handle occasional local errands, deliveries, post office runs, supply pickups, and operational coverage at another company location.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in office administration, facilities support, workplace services, hospitality, mailroom operations, or a related function.
• Strong customer service, organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities and maintain high workplace standards in a fast-paced environment.
• Working knowledge of Outlook, Word, Excel, and Teams, along with office, postage, and shipping equipment.
• Valid driver's license and ability to operate a motor vehicle for local business errands and deliveries.

Nice to have

• Experience supporting a corporate headquarters or professional office environment.
• Experience with mail processing, shipping systems, inventory management, or conference servicing.

Culture & Benefits

• Health care plans and retirement savings plan with company match.
• Discounted employee stock purchase program.
• Tuition assistance and reimbursement programs.
• 20 days of paid time off.
• Incentive plan eligibility and additional benefits supporting financial and personal well-being.