Document Control Specialist (Heavy-Civil Infrastructure)

Location: New Jersey, USA; New York, USA; or Washington, District of Columbia, United States

Salary: $90,000–$120,000 per year ($45–$57 per hour)

Company

Delivers large, heavy-civil infrastructure projects in highways, roads, bridges, transit, aviation, and water sectors.

What you will do

• Maintain accurate, organized, accessible project documentation throughout all project phases.
• Manage document revisions, approvals, distribution, indexing, metadata, and version control.
• Implement document control procedures aligned with stakeholder standards, regulatory requirements, contractual obligations, and internal policies.
• Coordinate document flow and updates with project managers, engineers, contractors, and external stakeholders.
• Provide guidance and training on document control processes and enterprise document management systems.
• Support audits, inspections, regulatory submissions, project closeout, and reporting on document status and outstanding actions.

Requirements

• Bachelor’s degree in engineering, construction management, business administration, project management, or a related field, or an equivalent combination of education and experience.
• At least 5 years of hands-on document control or similar experience on large, complex heavy-civil infrastructure projects valued above $500 million.
• Experience managing drawings, RFIs, submittals, correspondence, and other construction and project documentation.
• Familiarity with ISO-based document control standards, guidelines, and best practices.
• Proficiency with enterprise document control systems such as SharePoint, e-Builder, Procore, Aconex, or Asite.
• Proficiency with Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.

Nice to have

• Master’s degree in engineering, construction management, business administration, or project management.
• Experience with heavy-civil highways, roads, bridges, transit, aviation, or water projects.
• Experience across predesign, design, procurement, construction, and post-construction phases.
• Knowledge of ISO 9001:2015 document control standards and experience with Power BI, Oracle Cloud Analytics, or similar KPI reporting tools.

Culture & Benefits

• Unlimited flexible time off and paid holidays.
• Paid parental leave, health, dental, and vision insurance, plus flexible spending accounts.
• Short- and long-term disability insurance, life insurance, and accidental death and dismemberment coverage.
• 401(k) plan with a guaranteed employer contribution.
• $2,500 annual professional development allowance, career planning, and development programs.
• Wellness, financial planning, employee assistance, phone reimbursement, and employee discount programs.