Project Administrator

Location: Seattle, Washington, United States; full-time position based in the Bellevue, Washington office

Salary: $70,000–$90,000 USD per year

Company

hirify.global provides fire protection engineering, security, risk consulting, emergency management, forensic investigation, and related safety services.

What you will do

• Maintain proposals in SharePoint and update CRM systems to ensure accurate and complete data.
• Process client contracts and coordinate reviews, modifications, and negotiations with the Contracts Team.
• Set up new projects in SharePoint and coordinate project initiation with Project Finance Analysts.
• Support billing, collections, accounts payable, and other project accounting activities.
• Coordinate project materials with Marketing and provide administrative support to engineers, consultants, project managers, and regional administrators.
• Handle office operations, including reception, phones, mail, document preparation, filing, supplies, meetings, and reports.

Requirements

• High school diploma, associate's degree, or equivalent professional experience.
• 4+ years of administrative and project support experience, preferably in engineering, consulting, or professional services.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, Teams, and PowerPoint.
• Excellent organization, time management, multitasking, issue resolution, flexibility, and adaptability.

Nice to have

• Experience supporting engineering, architecture, construction, or consulting teams.
• Familiarity with SharePoint, CRM platforms, and Egnyte.
• Experience with project financial processes and project lifecycle administration.
• Ability to build positive working relationships in a collaborative office environment.

Culture & Benefits

• Collaborative office environment supporting staff, clients, and visitors.
• Professional growth and development supported through Global Employee Networks.
• Retirement plan and healthcare coverage.
• Additional benefits and incentives may vary by position and location.