Conference Associate

Location: New York, NY, USA; onsite

Salary: USD 23.00–25.00 per hour

Company

Provides marketing, packaging, print, business services, proprietary technology, and data analytics to global brands and regulated industries.

What you will do

• Coordinate meeting and event services, including audiovisual and IT requirements, catering, room setups, signage, and materials distribution.
• Manage meeting-room bookings, identify conflicts, recommend solutions, and strategically assign space to maximize utilization.
• Communicate with clients, internal departments, vendors, subcontractors, and hospitality staff before, during, and after events.
• Confirm event details, participant counts, equipment needs, and special requests at scheduled intervals.
• Prepare daily meeting reports and lead post-conference feedback sessions for complex, critical, or large-scale events.
• Inspect meeting spaces, ensure proper equipment and amenities, maintain supplies, and escalate maintenance issues.

Requirements

• High school diploma or equivalent.
• At least two years of conference-planning experience in a corporate or conference-center environment.
• Knowledge of conference-center reservation systems.
• Excellent organizational, prioritization, multitasking, oral, and written communication skills.
• Strong computer skills and knowledge of Microsoft Office, including Outlook, Excel, and PowerPoint.
• Professional, dependable, discreet, ethical, and committed to confidentiality and operational ownership.

Culture & Benefits

• Full-time position on the first shift.
• Medical, dental, and vision coverage.
• Paid time off, disability insurance, life insurance, and parental leave.
• 401(k) with company match, tuition assistance, adoption assistance, and employer or partner discounts.
• Employment is contingent on successful completion of a pre-employment background and drug screen.