Executive Administrative Assistant (Medicaid)

Location: Hybrid office role at hirify.global's Waterside location in Louisville, Kentucky; the majority of the workweek is spent onsite, with occasional remote work available. Schedule: Monday through Friday, 8:30 a.m.–5:00 p.m. Eastern Time. Limited periodic travel may be required.

Salary: $53,100–$72,500 per year.

Company

hirify.global is a U.S. healthcare company providing insurance and healthcare services for people with Medicare and Medicaid, families, individuals, military personnel, and communities.

What you will do

• Provide timely and effective secretarial and administrative support to the Medicaid leadership team.
• Manage executive calendars, appointments, schedules, meeting logistics, attendee travel arrangements, and meeting amenities.
• Prepare, transcribe, format, proofread, and edit correspondence, contracts, invoices, reports, presentations, speeches, and meeting minutes.
• Coordinate daily priorities, track follow-up requests, monitor schedules and goals, and balance competing initiatives.
• Serve as the primary administrative owner of a key process, program, product, or technology and oversee the work of others where needed.
• Answer and screen calls, support visitors, manage office supplies and mail, and operate standard office equipment.

Requirements

• At least three years of administrative support experience.
• Proficiency with Microsoft Office applications, including PowerPoint, Word, Excel, and Outlook.
• Strong organizational skills and experience managing complex calendars, coordinating schedules, planning travel, and prioritizing multiple initiatives.
• Ability to work independently with limited oversight, think quickly, remain calm under pressure, and anticipate operational needs.
• Professional communication skills, emotional intelligence, and the ability to maintain effective relationships with internal and external stakeholders.
• Ability to work primarily from hirify.global's Waterside office in Louisville, Kentucky, during Eastern Time business hours.

Nice to have

• Associate or bachelor's degree.
• Experience with internet research, proofreading, and editing.
• Experience supporting executives or senior leadership teams at a high level.

Culture & Benefits

• Medical, dental, and vision benefits.
• 401(k) retirement savings plan.
• Paid time off, company and personal holidays, and paid parental and caregiver leave.
• Short-term and long-term disability coverage and life insurance.
• Hybrid work arrangements with occasional remote work to support focused work and work-life balance.