Senior Administrative Project Coordinator (Resources)

Location: Honolulu, Hawaii, United States; full-time onsite role

Salary: $56,000–$80,000 per year

Company

hirify.global is an employee-owned engineering and professional services company supporting power infrastructure and reliable, resilient, and sustainable energy systems.

What you will do

• Lead administrative coordination for large, complex, and high-profile projects.
• Manage project documentation, deliverables, submissions, filing systems, correspondence, presentations, and version control.
• Coordinate project meetings, reviews, workshops, startup, closeout, and follow-up activities with project teams, clients, subconsultants, and internal stakeholders.
• Develop project trackers, dashboards, workload summaries, management updates, and performance reports.
• Support financial administration, including invoicing, accruals, forecasting, budget review, revenue recognition, and project setup.
• Plan resources, analyze staffing demands, improve workflows, and provide guidance to project teams and junior coordination staff.

Requirements

• Associate degree in a related field or a combination of education and relevant experience.
• At least 3 years of related experience; 5+ years in project coordination, project administration, resource management, or operations support is preferred.
• Proficiency in Microsoft Word and Excel; advanced Microsoft Office proficiency, including PowerPoint, Outlook, Teams, and reporting tools, is preferred.
• Experience with project financial management, invoicing, budgeting, forecasting, accruals, resource planning, utilization reporting, and workload forecasting.
• Ability to independently manage competing priorities across multiple projects and stakeholders, exercise sound judgment, and improve administrative processes.
• Experience with ERP, project management, financial, or resource management systems such as SAP, and with engineering, architecture, construction, consulting, or professional services environments, is preferred.

Culture & Benefits

• Employee-owned culture focused on inclusion, collaboration, organizational trust, and respect for diverse perspectives.
• Employee Network Groups supporting belonging and participation across the organization.
• Medical, dental, vision, disability, life insurance, and employee assistance program benefits.
• Paid time away, parental leave, paid holidays, retirement savings plan with employer match, employee referral bonus, and tuition reimbursement.