Office & Operations Coordinator

Location: Zurich, Switzerland

Company

hirify.global is an early-stage deep-tech robotics and AI startup developing dexterous robotic hands and AI-driven automation to assist with tedious manual work and address labor shortages.

What you will do

• Manage daily office operations, including supplies, facilities, access, deliveries, and suppliers.
• Keep the office organised, tidy, and ready for employees and visitors.
• Support the founders with calendars, meeting coordination, travel, and practical requests.
• Handle invoices, expenses, payment preparation, and related administrative paperwork.
• Track deadlines, open tasks, and important documents.
• Follow up with suppliers and external contacts, identify issues early, and prioritise solutions.

Requirements

• Experience in office management and general administration, ideally with executive-assistant or founder-support responsibilities.
• Experience in a startup, scale-up, or similarly fast-moving environment.
• Practical, organised, and proactive approach with the ability to manage changing priorities.
• Good judgement, discretion, and a helpful attitude.
• Comfort with digital tools and learning new systems.
• Fluent English required; German is beneficial for local administration and vendor communication.

Nice to have

• German language skills for local administration and supplier communication.

Culture & Benefits

• Hands-on role in a fast-moving, fast-growing robotics company.
• Varied responsibilities with direct support for the founders and early team.
• Opportunity to work in an early-stage deep-tech AI and robotics environment.