Office Manager/Executive Assistant (AI)

Location: Portland, Oregon, United States. Onsite five days a week initially, with the possibility of working remotely one or two days a week after ramp-up.

Must be authorized to work in the United States without current or future employment visa sponsorship.

Company

hirify.global is building an AI-native proptech platform that helps homebuilders, developers, and investors identify, analyze, and act on land opportunities using data from all 50 states.

What you will do

• Manage office vendors, facilities relationships, repairs, cleaning, and building coordination.
• Handle incoming mail, packages, office supplies, food, drinks, and day-to-day workplace logistics.
• Research and source furniture and equipment as the company and office grow.
• Plan and execute team events and offsites, including venues, catering, and RSVPs.
• Book leadership travel and lodging, prepare itineraries, and resolve last-minute changes.
• Provide discreet personal support to leadership and assist the EA to the CEO with one-off projects.

Requirements

• At least 2 years of experience in administration, office coordination, or travel planning.
• Strong organization skills with the ability to manage multiple vendors and priorities.
• Highly responsive communication and willingness to handle urgent matters outside strict office hours.
• Discretion, sound judgment, and clear professional written and verbal communication.
• Ability to work onsite five days a week initially.
• Ability to occasionally lift up to 10–20 pounds.

Nice to have

• Experience supporting executives or leadership teams.
• Experience planning travel or coordinating events.
• Familiarity with office management, vendor relationships, or facilities coordination.
• Experience in a fast-growing startup.

Culture & Benefits

• Founder-led transparency, low-ego collaboration, and strong ownership.
• AI tooling is used across engineering, sales, and operations.
• Medical, dental, and vision insurance fully covered for employees, with 30% dependent coverage.
• Competitive salary, early-stage equity, unlimited PTO, and a hybrid/remote stipend.
• In-office snacks, drinks, coffee, ping-pong, and an in-office dog.
• Budget for intra-office travel and 2–3 annual in-person team meetups.

Hiring process

• Interview and evaluation stages are not specified in the posting.