Office Operations Coordinator

Location: On-site in the San Francisco office five days per week; occasional movement or coordination of workplace equipment required.

Salary: $65K–$80K per year

Company

hirify.global builds user interfaces for humans and AI agents that can self-improve, referred to as “living interfaces.” The company is primarily in-person, based in San Francisco, and works with an expanding portfolio of enterprise customers.

What you will do

• Own daily readiness and organization of workspaces, kitchens, conference rooms, and shared office areas.
• Manage office inventory, purchasing, equipment, supplies, furniture, snacks, and beverages.
• Coordinate mail, maintenance, repairs, cleaning, building access, facilities requests, and vendor relationships.
• Plan workspaces, desk assignments, office moves, new-hire setups, onboarding, and offboarding logistics.
• Support lunches, celebrations, company events, offsites, travel, site visits, and operational projects.
• Build checklists and lightweight systems while proactively resolving unexpected workplace issues.

Requirements

• Exceptional organization, attention to detail, and ability to manage multiple priorities.
• Proactive, resourceful approach to unfamiliar or time-sensitive problems.
• Clear, professional communication with employees, executives, visitors, building management, and vendors.
• Ability to work independently in a fast-moving environment and exercise discretion with sensitive information.
• Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
• Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.

Nice to have

• Experience at a fast-growing startup or helping establish or expand an office.
• Genuine interest in creating a welcoming and supportive workplace.

Culture & Benefits

• Flexible, unlimited paid time off.
• Medical, dental, and vision benefits for employees and families.
• Life insurance, disability benefits, and a 401(k) plan with company match.
• Meals covered in the office.
• Gym membership and commuter benefits.
• Primarily in-person work environment with a rapidly growing team.