Group Executive Admin

Location: San Jose, California, United States; in-person work required on Tuesdays and Thursdays when the team is in the office.

Base annual salary: $85,000–$110,000 USD, plus benefits.

Company

hirify.global develops an enterprise digital platform and suite of solutions for life and annuity insurance companies.

What you will do

• Coordinate priorities, projects, agendas, decisions, and daily standups across the CEO, President, CFO, CTO, CCO, and CBDO.
• Manage executive calendars, resolve scheduling conflicts, and protect time for travel and focused work.
• Arrange flights, accommodations, ground transportation, and detailed travel itineraries.
• Coordinate executive, all-hands, and board meetings, including agendas, materials, and action-item follow-up.
• Prepare and submit executive expense reports in partnership with accounting.
• Proofread, edit, organize, and maintain confidential documents, reports, presentations, and records.

Requirements

• At least 3 years of experience supporting senior leaders or an executive team.
• Experience managing multiple principals simultaneously; group executive assistant or chief-of-staff-adjacent experience is beneficial.
• Strong project management, prioritization, written communication, and verbal communication skills.
• Proficiency with Google Workspace, including Docs, Sheets, Slides, and Calendar.
• Familiarity with project management and task-tracking tools.
• High discretion and comfort handling sensitive and confidential information.

Nice to have

• AA or bachelor's degree.
• Group executive assistant or chief-of-staff-adjacent experience.

Culture & Benefits

• Competitive salary and benefits package.
• Professional growth opportunities alongside the leadership team.
• Collaborative environment with direct impact on a growing technology company.
• Work focused on the future of insurance technology.