Document Control Lead (Aviation)

Location: Queens, New York, United States; hybrid with four days per week onsite, subject to project requirements.

Salary: $90,000–$140,000 per year ($45–$67 per hour).

Company

hirify.global delivers services for large-scale infrastructure and public-sector programs.

What you will do

• Implement and maintain program-wide document control protocols, standards, and governance materials.
• Manage document naming conventions, metadata tagging, coding structures, version control, intake, distribution, and archival.
• Coordinate RFIs, submittals, drawings, specifications, meeting minutes, correspondence, and other controlled project records.
• Track deliverables and coordinate document reviews with internal teams, consultants, contractors, and external stakeholders.
• Prepare document control reports, logs, transmittals, and tracking dashboards, including quality checks and audit retrieval.
• Provide user support for SharePoint and other enterprise document management systems while improving workflows across projects.

Requirements

• Bachelor’s degree in engineering, construction management, business administration, project management, or a related field, or equivalent education and experience.
• At least five years of document control or similar experience on large, complex heavy civil infrastructure projects.
• Experience with document versioning, metadata tagging, naming conventions, controlled workflows, and governance documentation.
• Experience handling RFIs, submittals, drawings, specifications, meeting minutes, and project correspondence.
• Experience with SharePoint, eBuilder, Aconex, ProjectWise, Procore, Unifier, or similar document management platforms.
• Strong Microsoft Office 365 skills and the ability to manage multiple priorities in a fast-paced program environment.

Nice to have

• Master’s degree in engineering, construction management, business administration, or project management.
• Experience with aviation, transportation, transit, or public agency capital improvement programs.
• Experience with multi-project or program-level document control environments.
• Familiarity with FAA, NEPA, or aviation regulatory documentation.
• Experience with Power BI, Oracle Cloud Analytics, or other KPI dashboard software.

Culture & Benefits

• Unlimited flexible time off and paid holidays.
• Paid parental leave, health, dental, vision, flexible spending, disability, and life insurance.
• 401(k) plan with a guaranteed employer contribution.
• Formal career planning and development program with $2,500 annually for professional development.
• Wellness program, monthly wellness stipend, employee assistance program, and financial planning services.
• Company cell phone or reimbursement, employee discounts, and referral bonus.