Executive Administration | Exec Admin for Division Chief

Location: On-site in El Segundo, California; support may also extend to personnel in Chantilly, Virginia. US Citizenship is required.

Salary: $75,000–$100,000 per year, depending on education and experience.

Company

hirify.global provides research and management support services, including support for Department of Defense organizations.

What you will do

• Provide executive support by preparing reports, papers, briefings, calendars, schedules, and routine responses.
• Perform Travel Clerk and Defense Travel System functions.
• Coordinate, consolidate, distribute, and monitor division suspenses and external tasking.
• Integrate response materials, evaluate packages for completeness, and coordinate final submissions with division leadership.
• Support weekly staff meetings by managing information flow, briefing charts, action items, point papers, and briefings.

Requirements

• Minimum 10 years of relevant Department of Defense executive administration experience.
• Bachelor’s degree required; high school diploma also required.
• Active Secret security clearance and US Citizenship required.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, Task Management Tool, and Defense Travel System.
• Strong verbal and written communication, organization, multitasking, teamwork, and attention to detail.
• Familiarity with Department of Defense acquisition policies and processes.

Nice to have

• Senior-level government office administration experience.
• Knowledge of LiveLink and SharePoint.

Culture & Benefits

• Company-paid medical insurance for employees and family members, dental insurance, vision insurance, life insurance, accidental death and dismemberment insurance, travel accident insurance, and long-term disability coverage.
• Voluntary short-term disability, supplemental life insurance, and a flexible spending account.
• Company-funded money purchase pension plan and employee stock ownership plan.
• Paid annual, bereavement, holiday, jury duty, military, and sick leave.