Executive Assistant Senior

Location: Charlotte, United States. The first 90 days require five days per week in-office; afterward, the role follows a hybrid schedule with at least three days per week in-office.

Salary: $61,400–$101,800 annually.

Company

hirify.global provides professional services to middle-market clients globally.

What you will do

• Manage executive calendars, prioritize appointments, and ensure meetings are scheduled in advance.
• Coordinate flights, ground transportation, hotels, meals, and expense reports.
• Administer internal and external meetings, including invitations, logistics, attendance tracking, notes, and follow-ups.
• Handle confidential correspondence and prepare or proofread presentations, spreadsheets, reports, and other documents.
• Own assigned projects and events from research and organization through execution.
• Collaborate with executive assistants and client service departments, share best practices, and provide training when appropriate.

Requirements

• Associate degree or at least two years of experience in a related field.
• At least three years of relevant experience.
• Intermediate to advanced Microsoft Office skills and the ability to learn and train others on firm software.
• Strong organization, prioritization, time management, attention to detail, communication, grammar, and proofreading skills.
• Ability to prepare presentations with charts, graphics, tables, speaker notes, and handouts while balancing multiple tasks.
• Ability to work in the Charlotte office five days per week for the first 90 days and at least three days per week afterward.

Nice to have

• Experience with project management tools.

Culture & Benefits

• Competitive benefits and compensation package.
• Flexible scheduling to support work-life balance and client service.
• Equal opportunity workplace with reasonable accommodations available during recruitment.