Sr Administrative Assistant

Location: Universal City, California, United States. Hybrid schedule requiring work from the office at least four days per week.

Salary: $70,000–$90,000 yearly.

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, theme park, and consumer entertainment content.

What you will do

• Provide administrative support to the Enterprise Data and AI Product organization, including the SVP and multiple VPs.
• Manage complex calendars, meetings, travel arrangements, contacts, conferences, seminars, and expenses.
• Coordinate meetings and events across multiple time zones, including room, AV, telepresence, catering, agendas, presentations, notes, and follow-up.
• Prepare and edit presentations, spreadsheets, communications, databases, reports, and correspondence.
• Track action items, disseminate meeting information, and coordinate completion with stakeholders.
• Manage office administration, supplies, memberships, subscriptions, distribution lists, special projects, and backup support for other assistants.

Requirements

• At least 5 years of experience in an administrative support role.
• High School diploma or GED.
• Experience proactively managing schedules, expenses, travel, meetings, and confidential information with minimal error.
• Expertise in Microsoft Office, including Outlook, Word, Excel, and Teams; advanced PowerPoint knowledge is a plus.
• Professional communication, interpersonal, organizational, analytical, prioritization, and decision-making skills.
• Ability to support leaders across different time zones, work independently, maintain confidentiality, and follow through without supervision.

Nice to have

• Advanced knowledge of PowerPoint.
• Experience supporting a leader working across different time zones.

Culture & Benefits

• Hybrid work arrangement with a minimum of four office days per week.
• Medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Additional employee discounts and company perks.

Hiring process

• External candidates may be required to attend an in-person interview at an hirify.global location before a hiring decision.