Executive Assistant, Corporate Governance & Board Operations

Location: New York, NY — hybrid in-office three days per week, with remote work available up to two days per week

Pay range: $40.00–$48.00 per hour

Company

hirify.global operates a legal team that supports enterprise-wide asset protection, reputation, compliance, and corporate governance.

What you will do

• Manage logistics for Board of Directors and committee meetings, including scheduling, facilities, and virtual arrangements.
• Prepare and distribute confidential Board materials, agendas, presentations, and Board books.
• Maintain the Board portal and official corporate records, including minutes, resolutions, and governance documentation.
• Track Board action items, resolutions, written consents, certifications, and follow-up requests.
• Support director onboarding, governance calendars, shareholder meetings, and occasional off-site Board meetings.
• Provide executive and legal operations support covering calendars, travel, expenses, communications, document management, contracts, budgets, and vendors.

Requirements

• 5+ years of executive administrative or paralegal experience supporting C-suite executives, preferably in a Legal department.
• Experience handling highly confidential legal, employment, corporate governance, or executive information.
• Strong organizational, prioritization, problem-solving, communication, judgment, and interpersonal skills.
• Ability to work independently, manage multiple deadlines, and interface confidently with executives and Board members.
• Advanced proficiency in Microsoft Office Suite, Zoom, and Google Workspace.
• Ability to work in the New York City office three days per week; occasional travel may be required.

Nice to have

• Bachelor’s degree in Business Administration, Legal Studies, or a related field.
• Experience supporting a Chief Legal Officer, General Counsel, Corporate Secretary, or Board of Directors.
• Experience coordinating Board meetings and preparing Board materials.
• Experience in a publicly traded company or highly regulated environment.

Culture & Benefits

• Collaborative, detail-oriented, high-performing legal environment focused on integrity, proactive problem-solving, and continuous improvement.
• Medical, dental, vision, prescription drug, health savings, and flexible spending account benefits.
• Unlimited paid time off, paid holidays, paid parental leave, and short- and long-term disability coverage.
• 401(k) savings plan with company matching, tuition reimbursement, commuter benefits, and family care benefits.
• Life, accident, pet, and hospital indemnity insurance options, plus adoption or surrogacy assistance and donation matching.