Administrative Assistant

Location: New York, NY; onsite Monday through Thursday, with flexibility to work onsite on Fridays when needed

Hourly pay range: $18–$27 USD

Company

hirify.global is an insurance and financial services organization founded in 1848. NLG Capital manages more than $40 billion in assets and focuses on delivering investment results through a rigorous, collaborative process.

What you will do

• Provide administrative support to the Chief Investment Officer and NLG Capital Leadership team.
• Manage complex calendars, prioritize requests, resolve scheduling conflicts, and follow up on action items.
• Arrange business travel, accommodations, itineraries, correspondence, and expense reports.
• Draft communications, manage information flow, and collaborate with leadership on messaging.
• Plan and coordinate meetings, team activities, luncheons, client dinners, and special projects.
• Support departmental operations, onboarding, inventory management, document preparation, and proofreading.

Requirements

• Bachelor’s degree in Business Administration or a related field, or equivalent experience or certification.
• At least 5 years of administrative professional experience and experience with project coordination.
• Strong organization, prioritization, interpersonal, verbal, written, and phone communication skills.
• Demonstrated discretion, diplomacy, independent judgment, problem-solving ability, and attention to detail.
• Ability to manage competing priorities in a fast-paced, changing environment and work the hours required by the business.
• Ability to work onsite Monday through Thursday and pass a background check.

Nice to have

• Proficiency with MSO365, Concur, Salesforce, UltiPro, and the ability to learn company-specific systems quickly.

Culture & Benefits

• Collaborative, flat, and meritocratic investment-management environment.
• Opportunities for professional growth, learning, and development.
• Benefits begin on the first day and can be customized to individual and family needs.
• Benefits may include medical coverage, 401(k) eligibility, vacation, sick time, parental leave, and annual incentive programs.
• Paid volunteer time, charitable initiatives, and environmentally sustainable and healthy workplaces.
• Expected use of approved AI tools with review, validation, confidentiality, privacy, security, and compliance safeguards.