Executive Assistant (Financial Services)

Location: Rosemont, Illinois, United States; onsite

Compensation: $27.00–$39.50 per hour, plus eligibility for an annual bonus.

Company

Premium finance and financial services business providing insurance premium financing, agency services, and technology solutions, with a broad community banking network.

What you will do

• Manage the daily calendars and travel arrangements of the CEO, President, and COO.
• Organize flights, hotels, car services, restaurant reservations, itineraries, and expense reports.
• Coordinate executive meetings, external venues, catering, guest visits, and special events.
• Prepare agendas, announcement slides, presentation decks, name tags, and meeting materials.
• Collect and consolidate updates from executives, track recurring meetings, and send reminders.
• Provide administrative and project support to managing sales directors, including reports, correspondence, spreadsheets, and presentations.

Requirements

• 3–5 years of relevant executive assistant or administrative experience.
• Strong ability to manage complex calendars and anticipate leadership needs.
• Experience coordinating meeting logistics, venues, presentations, and supporting materials.
• High proficiency in Microsoft Office applications.
• Highly organized, detail-oriented, self-motivated, and able to maintain quality under established schedules.
• High personal integrity and ability to build trust with senior leadership, internal teams, and external partners.

Nice to have

• Background in the financial or insurance industry.

Culture & Benefits

• Family-friendly work hours and an entrepreneurial, development-oriented culture.
• Medical, dental, vision, life, disability, critical illness, accident, and pet insurance.
• Traditional and Roth 401(k) plans with company matching, plus an employee stock purchase plan.
• Parental leave, flexible spending account, employee assistance program, tuition reimbursement, and transportation benefits.
• Opportunities for career growth and upward mobility through a promote-from-within culture.