Administrative Assistant

Location: New York, United States; onsite role

Salary: USD $19.37–$28.63 per hour

Company

Global networked experience agency delivering creative, media, data, technology, social marketing, and commerce solutions for leading brands.

What you will do

• Act as a liaison with clients, handle department calls, and transcribe messages and notes.
• Create professional PowerPoint presentations using charts, diagrams, and graphs.
• Maintain and distribute correspondence, status reports, client materials, time sheets, and travel and expense documentation.
• Arrange domestic and international travel, including flights, hotels, ground transportation, upgrades, and visa or passport documentation.
• Coordinate onsite and offsite group meetings, client functions, and work with service departments on required deliverables.
• Maintain team vacation and office schedules, provide reception backup, and support other departments during downtime.

Requirements

• Two- or four-year degree.
• 1–3 years of relevant experience.
• Strong verbal, interpersonal, written communication, task management, and relationship management skills.
• Proficiency in Word, Excel, and PowerPoint, with the ability to quickly learn new tools.
• Ability to work independently, stay organized, and manage multiple tasks in a fast-paced environment.
• Open to travel as needed.

Nice to have

• Familiarity with prompt-based interaction and generative AI tools such as ChatGPT, Google Gemini, DALL·E, or Midjourney.

Culture & Benefits

• Inclusive environment focused on belonging, equity, and diverse perspectives.
• Medical, dental, vision, disability, and 401(k) benefits.
• Parental and family care leave and family-forming assistance.
• Tuition reimbursement and flexible paid time off.