Senior Administrative Assistant

Location: Huntsville, Alabama, United States

Company

hirify.global’s Missile, Aviation, and Ground Systems division delivers mission engineering solutions for U.S. Army aviation, ground systems, integrated air and missile defense, and threat and target programs.

What you will do

• Support a senior leader with complex calendars, schedules, appointments, correspondence, and executive priorities.
• Prepare travel authorizations, orders, vouchers, itineraries, reservations, lodging, transportation, and logistics using the Defense Travel System.
• Prepare APACS requests and support Foreign Clearance Guide compliance, passport and visa applications, and foreign travel requirements.
• Prepare executive briefings, meeting packages, correspondence packages, and materials for signatures or approvals.
• Coordinate meetings, conferences, leadership engagements, senior-level visits, workforce events, ceremonies, and official functions.
• Track suspense actions, maintain critical records, follow up with stakeholders, and improve recurring administrative processes.

Requirements

• Active Secret Security Clearance required.
• Advanced proficiency with Microsoft Office 365 applications.
• Bachelor’s degree from an accredited institution, or a high school diploma/equivalent with 10+ years of relevant senior executive support experience.
• Ability to work independently, anticipate executive needs, manage competing priorities, and operate in high-visibility environments.
• Strong verbal, written, interpersonal, organizational, and time-management skills.

Nice to have

• Experience supporting executives in Army, Department of Defense, or federal civilian organizations.
• Knowledge of military protocols, executive correspondence standards, and senior-level staff operations.
• Experience coordinating foreign travel, clearance requirements, and Defense Travel System bookings.

Culture & Benefits

• People First approach centered on belonging, connection, and professional growth.
• Zero Harm culture and emphasis on ethical, secure, and effective mission delivery.
• Collaborative environment supporting high-performing teams and national security programs.