Sr. Administrative Assistant - Operations

Location: Montpelier, Vermont, United States; hybrid schedule with onsite presence four days per week, Monday through Thursday.

Hourly pay range: $23–$34 USD per hour.

Company

Purpose-driven insurance organization founded in 1848, focused on providing life insurance and annuity solutions while supporting charitable, sustainable, and community initiatives.

What you will do

• Provide administrative support to the Operations team and serve as a coordination point between leadership and business areas.
• Draft communications, collaborate on messaging, and manage information flow.
• Arrange travel, accommodations, itineraries, correspondence, and expense reports.
• Plan and execute meetings, team-building activities, luncheons, client dinners, and special projects.
• Maintain meeting files and records, research information, and prepare presentations for senior leadership.
• Support associate onboarding and offboarding while collaborating with other administrative professionals.

Requirements

• Bachelor’s degree in Business Administration or a related field, or equivalent experience or certification.
• At least five years of senior-level administrative professional experience.
• Strong interpersonal, organizational, prioritization, communication, time management, critical thinking, and project coordination skills.
• Ability to handle sensitive and confidential situations with poise, tact, and discretion and interact effectively at all organizational levels.
• Willingness and ability to work more than 40 hours per week when necessary.
• Ability to pass a background check; visa sponsorship is not available for this position.

Nice to have

• Experience supporting leadership in a fast-paced corporate environment.
• Proficiency with word processing, spreadsheet, database, and presentation applications, including MSO365, Concur, and UltiPro.
• Flexibility to support meetings or events outside standard business hours.

Culture & Benefits

• Collaborative, inclusive environment focused on belonging, diversity, and equal treatment.
• Mentorship and professional development opportunities.
• Benefits begin on the first day and can be customized for individual and family needs.
• Benefits may include medical and financial coverage, 401(k) eligibility, vacation, sick time, parental leave, and discretionary annual incentive programs.
• Responsible use of approved AI tools is expected to improve work efficiency and quality while protecting confidentiality, privacy, security, and intellectual property.