Senior Administrative Associate (Hybrid)

Location: Wheeling, WV, USA; hybrid schedule

Salary: USD 18.22–25.53 per hour

Company

hirify.global provides marketing, packaging, print, and supply chain solutions for clients worldwide.

What you will do

• Provide administrative support, including phone and email management, customer service, document editing, data entry, expense and invoice processing, scheduling, reservations, and travel coordination.
• Manage confidential company, employee, client, and corporate card information with discretion.
• Track administrative work, assess job requests, complete tasks throughout their lifecycle, and meet contracted deadlines.
• Communicate with team members, supervisors, and clients regarding workflow, priorities, and deadline issues.
• Develop and deliver training plans and process maps for the administrative operation.
• Perform quality assurance, troubleshoot basic equipment problems, and support junior employees as a subject matter expert.

Requirements

• High school diploma or equivalent education.
• At least two years of administrative support experience in a professional organization, or one year supporting a Williams Lea client operation; formal education or training may substitute for experience.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint, plus strong keyboarding and typing skills.
• Experience with administrative software, equipment, technology, and basic software troubleshooting.
• Strong organization, attention to detail, problem-solving, judgment, communication, and deadline-management skills.
• Ability to handle confidential information, work independently and collaboratively, prioritize multiple projects, and maintain professionalism in a fast-paced environment.

Culture & Benefits

• Hybrid work arrangement with first-shift hours.
• Medical, dental, and vision coverage.
• Paid time off, disability insurance, life insurance, and parental leave.
• 401(k) with company match, adoption assistance, tuition assistance, and employer or partner discounts.
• Additional compensation may include overtime, shift differential, call-in, or standby pay depending on the role.

Hiring process

• Employment offers are conditional on successfully completing a pre-employment background check and drug screen.