Executive Assistant

Location: Fully remote, with availability required Monday–Friday during morning-to-evening European hours. Quarterly in-person meetups take place in locations selected by the team.

Company

hirify.global is a profitable, investor-backed consulting and implementation agency that builds technology, automation, and operational systems for large US personal-injury law firms.

What you will do

• Manage founders’ calendars, inboxes, travel logistics, and day-to-day administrative workflows.
• Prepare and run leadership meetings, track decisions, and drive action items through completion.
• Support hiring by sourcing candidates, conducting initial screening conversations, coordinating interviews, and maintaining ATS data and candidate pipelines.
• Coordinate People Ops logistics and work with the bookkeeper to keep financial information up to date.
• Conduct market research and support marketing initiatives.
• Progressively manage complex cross-functional projects across marketing, recruitment, finance, legal, and other functions, including designing processes that organize operational work.

Requirements

• 2–5 years of experience in executive assistance, project management, or a similar operational role.
• Experience working in a startup, high-growth, fast-paced, or otherwise complex environment.
• Experience managing multiple projects simultaneously across functions such as marketing, finance, and HR.
• Strong judgment, prioritization, discretion, ownership, follow-through, and concise executive communication.
• Ability to work independently, solve unfamiliar problems proactively, and provide recommendations with minimal guidance.
• Availability Monday–Friday during morning-to-evening European hours.

Culture & Benefits

• High-autonomy, intense, fast-paced environment focused on outcomes and operational ownership.
• Fully remote work with quarterly in-person team meetups around the globe.
• Competitive salary, performance-based bonus, flexible benefits, and a promotion path.
• Significant investment in professional development, including executive coaching, certifications, and training.
• Opportunity to work directly with the CEO and CTO and develop toward a senior operational or Chief of Staff role.