Executive Assistant (Fintech)

TL;DR

Executive Assistant (Fintech): Supporting senior leaders by optimizing calendars, coordinating travel, managing relationships, and delivering operational and strategic project support with an accent on prioritization, delegation, and high-stakes scheduling. Focus on designing efficient executive workflows, coordinating leadership and recruiting activities, and solving complex scheduling conflicts in a fast-moving financial technology environment.

Location: Remote within China; applicants must already be based in China.

Company

hirify.global is a Southeast Asian financial technology company building digital products for insurance, spending, saving, investing, exchanging, and travel.

What you will do

• Manage leadership calendars and ensure time is allocated to the highest-leverage activities.
• Recommend improvements to time management, prioritization, delegation, and meeting workflows.
• Coordinate senior leadership meetings, resolve scheduling conflicts, and protect critical commitments.
• Arrange flights, hotels, cars, restaurants, and other executive travel and administrative needs.
• Coordinate interviews for technical and business leaders with the recruiting team and collect timely feedback.
• Deliver special operational and strategic projects as needed.

Requirements

• 5–7 years of experience in executive support or a similar support function.
• Experience supporting technical or business leaders and managing support for multiple leaders.
• Background in a high-growth startup, investment banking, or a similar environment.
• Experience managing and optimizing extremely busy calendars.
• Proficiency with Google Calendar, Docs, Sheets, Gmail, and modern productivity tools.
• Strong English communication is required for collaboration across global teams.

Culture & Benefits

• Lean, high-performance environment with a focus on speed, clarity, integrity, ownership, and excellence.
• Opportunity to support a high-level leader in a trusted position.
• Dynamic, fast-moving workplace that values reliability and initiative.
• Exposure to broader business-side support and growth opportunities.
• Occasional travel may be required.

Hiring process

• Online assessment or practical task.
• Role-specific interview.
• CEO or final-round interview.
• For strong candidates, the process may be completed and an offer made within one week from the start of interviews.