Executive Assistant (AI)

Location: London, UK; hybrid working with attendance in the office 3 days a week, currently Tuesday, Wednesday, and one additional day depending on the team.

Company

hirify.global applies frontier AI and machine learning to drug discovery, developing predictive and generative models to accelerate scientific research and the creation of innovative medicines.

What you will do

• Provide high-impact support to Senior Leadership and manage complex executive logistics with strict confidentiality.
• Manage high-volume executive calendars and coordinate in-person and virtual meetings across multiple time zones.
• Coordinate data gathering for management reviews, resolve conflicting priorities, and ensure accurate, timely submissions.
• Manage end-to-end meeting and event support, including agendas, notes, action tracking, offsites, and complex events.
• Collaborate with Executive Assistants, coordinators, and cross-functional teams on company-wide initiatives and projects.

Requirements

• Experience supporting executives in a fast-paced environment.
• Strong experience with complex calendar management and global scheduling across multiple time zones.
• Fluent use of scheduling tools, specifically G-Suite.
• Experience streamlining processes with emerging technologies and documenting best practices.
• Ability to build trusted relationships with stakeholders up to Executive Leadership level.
• Proactive, self-sufficient, resourceful, adaptable, and comfortable navigating ambiguity and complex internal systems.

Nice to have

• Experience applying project management methodologies or supporting complex, multi-stage projects.
• Experience in biotech, pharma, or a similarly complex professional environment.
• Experience managing third-party vendors and external suppliers.

Culture & Benefits

• Hybrid working model designed to support knowledge sharing and strong in-person relationships.
• Culture guided by Thoughtful, Brave, Determined, and Together values.
• Collaborative environment with shared learning and support for employees to thrive.
• Commitment to equal employment opportunities and workplace accommodations for additional needs.