Executive Assistant (Fintech)

TL;DR

Executive Assistant (Fintech): Supporting senior leaders by optimizing calendars, coordinating travel, managing relationships, and delivering strategic and operational projects with an accent on prioritization, delegation, and high-volume executive support. Focus on resolving complex scheduling conflicts, coordinating leadership and recruiting activities, and helping leaders bring AI products to the world.

Location: Malaysia, with at least 3 days per week in the Malaysia office. Hybrid work model with occasional travel.

Company

hirify.global is a Southeast Asian financial technology company operating a mobile-first insurance platform and expanding into spending, saving, investing, exchanging, and travel products.

What you will do

• Act as a confidante and strategic partner to senior leadership, helping prioritize high-impact activities.
• Manage complex calendars, coordinate meetings, resolve conflicts, and protect critical leadership commitments.
• Arrange flights, hotels, cars, restaurants, and other travel or administrative requirements.
• Coordinate interviews for technical and business leaders with the recruiting team and collect timely feedback.
• Support special operational, strategic, and cross-functional projects as needed.

Requirements

• 5–7 years of experience in executive support or a similar support function.
• Experience supporting technical or business leaders and multiple leaders simultaneously.
• Experience in a high-growth startup, investment banking, or a similar fast-paced environment.
• Proven ability to manage and optimize extremely busy calendars.
• Fluency with Google Calendar, Docs, Sheets, Gmail, and modern productivity tools.
• Strong English communication is required; English is the main working language across global teams.

Nice to have

• Experience supporting leaders involved in AI product development.
• Experience working in a high-growth, high-performance environment.

Culture & Benefits

• Lean, fast-moving, high-performance environment with a strong focus on output, integrity, ownership, speed, and clarity.
• Competitive salary and a trusted position supporting a high-level leader.
• Opportunities to gain broader business-side experience and contribute to growth initiatives.
• Hybrid work with occasional travel.

Hiring process

• Online assessment or practical task.
• Role-specific interview.
• CEO or final-round interview; offers may be made within one week after the interview process begins for strong candidates.