Senior Executive Assistant to the Provost

Location: Cambridge, United States; hybrid schedule. Remote work must be performed from a Harvard-registered state, subject to departmental operational needs and work-location sponsorship requirements.

Company

hirify.global Central Administration supports the university's schools, students, faculty, staff, alumni, and surrounding communities through collaborative administrative services.

What you will do

• Provide high-level administrative support to the Provost with discretion, sound judgment, and timely execution.
• Manage the Provost's complex calendar, research scheduling requests, recommend alternatives, and resolve conflicts.
• Coordinate domestic and international travel, business expenses, and reimbursements.
• Manage logistics for meetings, special events, and assigned projects, including materials, conference rooms, and catering.
• Maintain contacts and liaise with deans, senior administrators, faculty, students, staff, alumni, and external partners.
• Provide in-person visitor support and backup calendar support for Deputy Provosts.

Requirements

• Seven years of experience supporting senior or executive leaders.
• Advanced proficiency with Microsoft Outlook, Word, and Excel.
• Excellent written, verbal, and interpersonal communication skills.
• Strong discretion, confidentiality, organization, attention to detail, and multitasking abilities.
• Availability for a generally 9:00 a.m.–5:00 p.m. Monday–Friday schedule, with occasional early or late work and required extended hours.
• Harvard is unable to provide visa sponsorship for this position.

Nice to have

• Bachelor's degree.
• Experience with Harvard or familiarity with an academic environment.
• Creative problem-solving skills and a strong customer-service orientation.

Culture & Benefits

• Collaborative, diverse, and welcoming university community.
• Paid time off, including parental leave.
• Medical, dental, and vision insurance starting on day one.
• Retirement plans with university contributions and wellbeing resources.
• Professional development opportunities, tuition assistance, commuter benefits, discounts, and campus perks.

Hiring process

• Pre-employment identity, reference, and background screenings are required.
• The position includes a three-month orientation and review period.