Administrative Coordinator

Location: Cambridge, United States; fully on-site five days per week, Monday-Friday

Company

hirify.global Central Administration supports the university's schools, students, faculty, staff, alumni, and surrounding communities through collaborative administrative services.

What you will do

• Staff the front desk, manage phone and email inquiries, and direct visitors and correspondence with discretion.
• Process invoices and reimbursements, maintain records, manage supplies, coordinate vendors, and resolve office and technology issues.
• Coordinate complex calendars, travel itineraries, meetings, workshops, forums, and other events, including occasional before- and after-hours staffing.
• Maintain electronic records and provide database, software, data-entry, reporting, and process-support services.
• Update web-based content and assist with research, internal guidance, and administrative processes related to violence prevention and response.
• Complete 40-hour Sexual Assault Counselor training within six months of hire.

Requirements

• At least three years of related work experience; education beyond high school may count toward experience.
• Experience in a mental health, medical, or similar professional environment handling confidential information.
• High proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, plus Adobe Suite.
• Excellent editorial, proofreading, organizational, interpersonal, and prioritization skills.
• Comfort interacting with people from diverse backgrounds and experiences.
• hirify.global is unable to provide visa sponsorship for this position.

Nice to have

• BA or equivalent relevant experience.
• Fluency in Spanish and/or languages other than English.

Culture & Benefits

• 35-hour work week with a Monday-Friday schedule.
• Paid time off, including parental leave.
• Medical, dental, and vision insurance beginning on day one.
• Retirement plans with university contributions and wellbeing resources.
• Family and caregiver support, professional development, tuition assistance, commuter benefits, discounts, and campus perks.

Hiring process

• Pre-employment screening includes references and identity verification.