Executive Assistant - Supporting two VP's (Aerospace & Defense)

Location: Onsite in Simsbury, CT, United States

Company

Ensign-Bickford Aerospace & Defense Company develops aerospace and defense technologies supporting space missions and armed forces.

What you will do

• Provide administrative support to the Vice President of Operations and VP/General Manager of Programs and Strategy, including calendar management, travel coordination, meeting scheduling, and expense reporting.
• Organize 1:1 meetings and functional team meetings for three executives and support the Executive Assistant to the President.
• Coordinate town halls, team-building activities, leadership sessions, and other internal and external events.
• Assist with facilities projects, renovations, safety committee activities, office spaces, and site vendors.
• Provide administrative support across departments and cover the front desk when the Receptionist is absent.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with strong Outlook Calendar management skills.
• Exceptional organization, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
• Strong verbal and written communication skills.
• Professional discretion when handling confidential information.
• Ability to interact effectively with executive leadership, staff at all levels, and external stakeholders.
• Minimum of 10 years of administrative or office management experience, including prior support for senior or executive leadership.

Nice to have

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Associate degree with substantial relevant experience, including 10+ years of executive-level administrative support.
• Familiarity with ERP systems such as IFS and collaboration tools such as SharePoint.
• Exposure to visual management systems and process improvement tools.

Culture & Benefits

• High-visibility onsite role with exposure to executive-level coordination and strategic initiatives.
• Opportunity to contribute to special projects and expand responsibilities within the executive support function.
• Work in an aerospace and defense environment supporting space and national security missions.