Administrative Assistant, Staff Counsel

Location: Tampa, Florida, United States; hybrid schedule with 3 days in the office and 2 days from home

Compensation: Competitive base pay and performance-based incentive pay; exact amount not specified

Company

hirify.global is a property and casualty insurance company serving mid-sized commercial enterprises in construction, manufacturing, and healthcare.

What you will do

• Support attorneys managing insurance defense litigation files from assignment through resolution.
• Prepare, format, proofread, and revise pleadings, motions, correspondence, subpoenas, and discovery materials.
• File legal documents through state and federal court e-filing systems and monitor court dockets.
• Maintain calendars for hearings, depositions, mediations, trials, and litigation deadlines.
• Coordinate court reporters, videographers, interpreters, experts, and other litigation vendors.
• Organize case files, evidence, exhibits, witness materials, mediation materials, and trial notebooks while coordinating with claims personnel and legal stakeholders.

Requirements

• Associate’s degree or equivalent work-related experience.
• At least 5 years of administrative support experience in a litigation setting.
• Proficiency with Microsoft Office Suite, Microsoft Teams, and Zoom.
• Strong organizational, problem-solving, critical-thinking, decision-making, interpersonal, and communication skills.
• Ability to work accurately under tight deadlines with minimal supervision in a fast-paced environment.
• Ability to handle confidential, privileged, sensitive, and proprietary information.

Culture & Benefits

• Hybrid work arrangements supporting work-life balance.
• Health and welfare benefits.
• 401(k) savings plan with profit sharing.
• Generous paid time off programs.
• Performance-based incentive pay and opportunities for professional growth.