Administrative Coordinator (Financial Services)

Location: Hybrid, based in the Kansas City, Missouri office; employees must attend the office on a scheduled frequency. Applicants must be authorized to work in the United States without visa sponsorship, now or in the future.

Company

hirify.global is a privately owned global asset manager focused solely on investment management across equities, fixed income, multi-asset strategies, ETFs, and private investments.

What you will do

• Provide administrative support to multiple sales teams and internal business partners.
• Coordinate meetings, schedules, rooms, agendas, materials, presentations, and meeting notes.
• Prepare correspondence, spreadsheets, standardized letters, complex documents, travel itineraries, and expense reports.
• Organize onsite client and prospect visits and manage compliant client and prospect gifts, mailings, and collateral.
• Update CRM contact records, enter call reports, and prepare, maintain, and distribute reports.
• Handle sensitive information and complete special projects as assigned.

Requirements

• Bachelor’s degree or an equivalent combination of education and work experience.
• 3+ years of administrative experience and customer service experience.
• Strong prioritization, planning, organization, follow-through, and attention to detail.
• Ability to work independently and collaboratively with a proactive, helpful approach.
• Proficiency in Microsoft Office applications.
• U.S. work authorization without current or future visa sponsorship is required.

Nice to have

• Working knowledge of Salesforce and SharePoint.
• Knowledge of FINRA guidelines.
• Financial services industry experience.

Culture & Benefits

• Competitive compensation package with a bonus plan.
• Generous paid time off and competitive benefits.
• 401(k) with a 5% company match and an annual performance-based discretionary contribution.
• Tuition reimbursement and formal mentorship opportunities.
• Live and online learning opportunities.