Coordinator (Finance)

Location: London, United Kingdom

Company

hirify.global operates an investment business with a European Origination function in London.

What you will do

• Support the European Origination Partner team, executives, investors, and senior internal investment stakeholders across deliverables and changing priorities.
• Schedule and organize meetings, conferences, off-sites, and internal and external events, including logistics, materials, attendees, catering, venues, and on-the-day coordination.
• Manage the DealCloud CRM project and help new investment-team joiners adopt best practices.
• Prepare and edit Word documents, Excel spreadsheets, and other team materials; process executive expenses through Concur, including American Express and out-of-pocket expenses.
• Support recruitment by liaising with recruiters, arranging interviews, and assisting with onboarding.
• Use approved AI tools such as Microsoft Copilot and ChatGPT for drafting, summarising, research, and process improvement while following confidentiality and information-security requirements.

Requirements

• Bachelor’s degree, or five or more years of administrative assistance experience or training, or an equivalent combination of education and experience.
• Experience in the finance industry is required.
• Ability to work in a fast-paced, rigorous environment, prioritize competing demands, meet deadlines, and respond outside normal business hours when needed.
• Proactive ownership, strong initiative, planning ability, and sound judgment.
• Exceptional interpersonal, written, and verbal communication skills, with tact and diplomacy in sensitive and confidential situations.
• Strong attention to detail when composing and proofreading materials; collaborative, team-oriented attitude.
• Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, and PowerPoint.
• Comfort using everyday AI tools for drafting, summarising, and research, with willingness to learn new tools as AI capabilities evolve.

Culture & Benefits

• Entrepreneurial environment with broad ownership and responsibility.
• Close collaboration with executives, investment teams, administrative colleagues, and assistants.
• Work is primarily based in the London office and may require support outside normal business hours.