Office Coordinator (AI)

Location: United Kingdom; flexible working includes hybrid and remote options, with occasional travel to client sites or hirify.global offices when needed.

Company

hirify.global is an AI-native consulting partner that builds digital products, services, and AI solutions for clients including PayPal, adidas, NatWest, FanDuel, and Money Saving Expert.

What you will do

• Manage the day-to-day running, maintenance, supplies, services, deliveries, correspondence, and logistics of the office.
• Welcome clients, visitors, and colleagues, coordinate meeting spaces and office events, and support celebrations and engagement activities.
• Coordinate travel arrangements, provide guidance on the TravelPerk booking system, and support new-starter onboarding, equipment, office walkthroughs, passes, and key contacts.
• Act as a point of contact for health and fire safety, workstation assessments, office equipment, remote-working enquiries, vendors, the building manager, and concierge services.
• Handle incoming JIRA requests, track office works and issues, escalate where required, and keep relevant stakeholders informed.
• Cover for the Senior Office Coordinator when absent and provide remote support to other offices.

Requirements

• Strong attention to detail and organisational skills in office-related tasks.
• Excellent communication skills and a proactive, can-do attitude.
• Ability to work effectively in a dynamic and collaborative environment.
• Ability to maintain a welcoming, positive, productive, and well-functioning office environment.
• Ability to communicate effectively and facilitate timely information flow within the office.

Culture & Benefits

• Flexible working with hybrid and remote options, balancing collaboration, client time, and focused work.
• 35 days of leave including bank holidays.
• Private medical insurance, enhanced parental and adoption leave, financial coaching, and a 5% pension match.
• 40 hours of paid learning and development.
• Supportive, friendly, inclusive culture with investment in professional and personal growth.

Hiring process

• Call with the Talent Acquisition Team.
• Role-specific capability interview.
• Depending on the role, a short presentation, practical or technical task, or values-focused conversation may be included.