Office Manager/EA

Location: UK-Hayes-Hyde Park Hayes; onsite role with availability during regular business hours and occasional weekends as needed.

Compensation: £31,827–£42,436 per year, depending on geographic market, knowledge, skills, and experience. Additional compensation may include annual bonuses or incentives, equity awards, and an Employee Stock Purchase Plan.

Company

Enterprise technology provider operating private cloud, public cloud, applications, data, cybersecurity, and AI infrastructure for customers in more than 120 countries.

What you will do

• Coordinate executive office operations, schedules, appointments, travel arrangements, diaries, expenses, communications, and confidential information.
• Research, analyze data, prepare reports, documents, presentations, agendas, meeting materials, and background information.
• Arrange internal and external meetings, events, off-sites, meeting rooms, visitors, and client interactions; record and distribute meeting minutes and monitor actions.
• Coordinate project-based work and agendas for senior executives travelling between the US and UK, ensuring delivery to agreed deadlines.
• Review operating practices, implement improvements, and support consistent standards across Executive Assistants.
• Support employee engagement and customer experience while coordinating people and resources to address executive priorities.

Requirements

• Administrative skills and the ability to independently manage multiple tasks, projects, competing priorities, and deadlines.
• Ability to screen and prioritize communications and opportunities from internal and external sources.
• Client/customer service, stakeholder management, conflict management, and financial acumen.
• Budget management, data analysis, and data modeling skills.
• Building maintenance/support knowledge.
• Excellent judgment, organization, efficiency, and effectiveness in a fast-paced environment.
• Creative writing and communication skills, with the ability to support executive communications and presentations.
• Ability to handle highly confidential information professionally and discreetly and adhere to company security policies and procedures.
• Availability during regular business hours and occasionally on weekends.

Culture & Benefits

• Work with cross-functional teams across the UK and US.
• Support an inclusive environment where diverse perspectives contribute to innovation and customer service.
• Compensation may include annual bonus or incentive opportunities, equity awards, and an Employee Stock Purchase Plan.
• Accommodation is available for candidates with disabilities or special needs.