Personal Assistant

Location: The Vision Centre, Nursling, Southampton, United Kingdom; minimum 3 days per week in the office.

Company

hirify.global is a global manufacturer of soft contact lenses operating in more than 100 countries.

What you will do

• Provide proactive, confidential executive support to the Cluster General Manager, including calendar, priorities, travel, and business activities.
• Prepare briefing materials, presentations, agendas, business insights, leadership communications, and business updates.
• Plan, coordinate, budget, deliver, and evaluate leadership, employee, customer, and commercial events.
• Coordinate leadership meetings, town halls, offsites, workshops, and communication forums, including governance, documentation, action tracking, and follow-through.
• Facilitate cross-functional communication and support strategic and operational initiatives across UKI and EMEA.
• Manage purchase orders, invoices, fleet administration, and related coordination with procurement, finance, HR, and payroll.

Requirements

• Exceptional organization, prioritization, project coordination, problem-solving, accuracy, attention to detail, and accountability.
• Strong stakeholder management and relationship-building skills, including experience working with senior leaders.
• Excellent written and verbal communication skills and the ability to handle sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word, and Excel.
• Ability to work independently and understand executive and leadership team operations in a commercial environment.
• Knowledge of business processes, governance, budgets, financial controls, and corporate policies.
• Fluent written and spoken English.
• Previous experience as a Personal Assistant, Executive Administrator, Chief of Staff support, or executive business support professional.
• Experience supporting senior executives, General Managers, or commercial leaders in a complex matrix organization, coordinating activities, projects, and stakeholders across multiple functions and geographies.
• Experience handling commercially sensitive information, supporting leadership meetings and strategic planning, and understanding organizational priorities, business performance, and customer-focused operations.

Nice to have

• Knowledge of commercial business operations and business performance metrics.
• Experience supporting strategic projects or business initiatives in a multinational organization.
• Experience coordinating large-scale leadership, employee, or customer events.

Culture & Benefits

• Full-time schedule of 37.5 hours per week with day-shift working.
• 25 days of holiday, pension scheme, healthcare cover, and life assurance.
• Wellness Platform, discounted contact lens scheme, and access to LinkedIn Learning.
• Extensive training and support for personal and professional development.
• Diverse, inclusive, and progressive global business with equal consideration for suitably qualified applicants.