Executive Assistant

TL;DR

Executive Assistant (Fintech/AI): Supporting senior leadership by optimizing calendars, coordinating travel and relationships, and delivering operational and strategic project support with an accent on prioritization, delegation, and high-stakes scheduling. Focus on managing complex executive workflows, coordinating leadership interviews, and enabling leaders building next-generation AI and financial products.

Location: Hybrid role based in the UK, with at least 3 days per week in the London office. Occasional travel may be required.

Company

hirify.global is a Southeast Asian financial technology company building digital insurance and broader money-management products.

What you will do

• Serve as a confidante and strategic partner to senior leaders, helping maximize their time and focus.
• Manage complex calendars, prioritize commitments, resolve conflicts, and ensure critical meetings run on schedule.
• Arrange flights, hotels, ground transportation, restaurants, and other executive logistics.
• Coordinate interviews for technical and business leaders with the recruiting team and collect timely feedback.
• Support special operational, strategic, and business projects as needed.

Requirements

• 5–7 years of experience in executive support or a similar support function.
• Experience supporting technical or business leaders and managing multiple leaders simultaneously.
• Background in a high-growth startup, investment banking, or a comparable fast-paced environment.
• Demonstrated ability to manage and optimize extremely busy calendars.
• Strong English communication is required, as English is the main working language across global teams.
• Based in the UK and able to work from the London office at least 3 days per week.

Nice to have

• Experience supporting leaders involved in technology or AI product development.
• Interest in learning and adopting new productivity tools.

Culture & Benefits

• Lean, high-performance environment focused on speed, clarity, integrity, and ownership.
• Competitive salary and a trusted position supporting a high-level leader.
• Fast-moving workplace that values reliability, initiative, and meaningful contribution.
• Occasional exposure to broader business-side support and growth initiatives.

Hiring process

• Online assessment or practical task.
• Role-specific interview followed by a CEO/final round.
• For strong candidates, the process and offer may be completed within one week from the start of interviews.