Fleet Administrator (Vehicle Fleet)

Location: Office-based in Six Hills, Old Dalby, near Melton Mowbray, England, United Kingdom; Monday to Friday, 8:30–17:00.

Salary: Up to £26,000 per annum

Company

hirify.global provides sustainable mobility, connectivity, vehicle rental and leasing, telematics, fuel card, insurance, electric vehicle, charging infrastructure, and energy solutions.

What you will do

• Maintain Motor Industry Digest, Road Fund Licence, Pro-hire, DVLA, V5, and vehicle compliance records.
• Process vehicle de-fleeting, branch transfers, fleet reconciliations, and compliance documentation.
• Manage Penalty Charge Notices, invoices, charging accounts, customer portal uploads, and telematics supplier invoices.
• Monitor tracking alerts, resolve telematics queries and integration errors, and support tracking and OEM system development.
• Respond to customer and branch enquiries, including vehicle tracking and impounded vehicle matters.
• Manage spare keys, conduct annual audits, and support the Service Delivery team with administrative and operational requirements.

Requirements

• GCSE-level education or an equivalent professional qualification.
• Strong computer literacy and proficiency with standard business software.
• Proficiency in Microsoft Excel, including advanced data-processing functions, lookup formulas, and intermediate spreadsheet management.
• Accurate data capture, recording, reporting, and fleet record reconciliation.
• Excellent communication, customer service, time management, and self-management skills.
• Ability to work effectively in a fast-paced environment.

Culture & Benefits

• Full training on internal systems and ongoing training and development.
• Friendly, inclusive, agile, and innovative working environment.
• 37.5-hour permanent full-time role.
• 25 days of annual leave plus mandatory bank holidays.
• Career progression and development opportunities.
• Wellbeing, inclusion, disability support, community, volunteering, payroll giving, and matched-funding initiatives.

Hiring process

• Applications are submitted online.
• Reasonable adjustments and accommodations are available throughout the recruitment process.