Executive Virtual Assistant (Finance Administration)

Location: Remote from South Africa; availability during EST business hours

Salary: R20,000 per month, commensurate with skills and experience

Company

hirify.global is hiring for a remote administrative support role serving the COO/CFO.

What you will do

• Provide executive support through calendar management, inbox and correspondence management, travel arrangements, and meeting coordination.
• Prepare and process client invoices, rebate budget forms, load letters, applications, and closeout documentation.
• Research rebate programs and prepare concise summaries, recommendations, reports, and briefing materials.
• Track applications, rebates, project progress, and documentation in Google Sheets.
• Communicate with rebate program administrators, clients, Project Managers, and other stakeholders through email and Microsoft Teams.
• Manage confidential financial and business information, maintain organized records, and participate in ongoing training.

Requirements

• 3+ years of experience as an Executive Assistant or equivalent experience in finance or accounts administration.
• Experience with invoicing, reconciliations, or financial document preparation.
• Strong proficiency in Google Sheets or Excel for budget, project, and documentation tracking.
• Experience with or strong aptitude for application, grant, or rebate administration, including documentation tracking, status reporting, and closeout.
• Strong organization, multitasking, communication, autonomy, discretion, and attention to detail.
• Comfortable working EST business hours.

Culture & Benefits

• Fully remote, work-from-home arrangement.
• Full-time schedule of 40 hours per week.
• Regular training with the COO on rebate programs, processes, and industry requirements.
• Fast-paced environment requiring initiative and independent work.