Executive Assistant

TL;DR

Executive Assistant (Administrative Support): Providing strategic administrative and operational support to senior leadership with an accent on calendar management, travel coordination, and executive communications. Focus on optimizing executive availability, managing complex scheduling across time zones, and ensuring seamless operational follow-through.

Location: Remote (Panama). Must be able to work U.S. Client Business Hours.

Company

hirify.global is a recruitment partner hiring for a high-growth client looking for a proactive administrative partner.

What you will do

• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Draft and manage professional executive communications and handle confidential information with discretion.
• Prepare meeting agendas, briefing documents, and track action items and follow-ups.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Track executive priorities, conduct research, and prepare reports or briefing materials.

Requirements

• 3+ years of Executive Assistant or senior administrative support experience.
• Must be located in Panama.
• Flexibility to work during U.S. Client Business Hours.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal English communication skills.

Nice to have

• Experience supporting startups, agencies, or high-growth organizations.
• Familiarity with collaboration platforms like Slack, Zoom, Notion, Asana, or ClickUp.
• Experience supporting multiple executives simultaneously.

Culture & Benefits

• Fully remote work opportunity.
• High-visibility role with direct access to senior decision-makers.
• Fast-paced, collaborative, and growth-oriented work environment.
• Career growth opportunities into Operations, Project Management, or Chief of Staff roles.

Hiring process

• Initial phone screen and Spark Hire intro video.
• Practical assessment involving an Executive Briefing Memo or Scheduling Scenario.
• Client interview and background verification.