Executive Assistant / VA (Construction Industry)

Location: Philippines; remote. Working hours are Monday to Friday, 9:00 AM to 5:00 PM NZT.

Salary: up to PHP 75,000 per month.

Company

Construction business delivering complex projects across New Zealand.

What you will do

• Triage and prioritise daily emails across both directors' inboxes, flag urgent matters, and draft professional responses.
• Manage calendars, meetings, site visits, deadlines, and upcoming priorities for both directors.
• Monitor WorkflowMax production calendars, newly accepted quotes, project documentation, and job activation notifications.
• Track asbestos notifications, permit expiry dates, and compliance obligations across active and upcoming projects.
• Monitor GETS and other government tender portals, summarise suitable opportunities, and support tender submissions.
• Conduct operational research and handle general administration to support director decision-making and day-to-day operations.

Requirements

• At least two years of demonstrable experience as an Executive Assistant supporting multiple executives or directors in the Australian or New Zealand market.
• Experience supporting directors or senior leaders in a trade, construction, or regulated industry.
• Familiarity with New Zealand compliance frameworks, permitting processes, or government procurement systems.
• Experience with WorkflowMax or a comparable job/project management platform, plus government tender portals such as GETS.
• Strong written English for drafting professional business correspondence on behalf of senior leaders.
• Exceptional organisation, discretion, independent working ability, and confidence learning digital systems remotely.

Culture & Benefits

• Remote work from the Philippines aligned with New Zealand business hours.
• Access to a New Zealand VoIP phone number and professional company email address.
• Full access to relevant business systems, including WorkflowMax and government tender portals.
• Independent, detail-focused work in a fast-paced construction and compliance environment.