Executive Assistant (Operations)

Location: Must be based in Honduras. Working hours: Must align with U.S. Client Business Hours.

Company

hirify.global is a professional services firm connecting talent with high-growth organizations for executive support and operational roles.

What you will do

• Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, and itineraries.
• Draft and manage professional executive communications and prioritize incoming emails.
• Prepare agendas, briefing documents, and meeting materials while tracking action items.
• Serve as a liaison between executives, clients, and internal teams to ensure alignment on priorities.
• Maintain digital filing systems and support strategic operational projects.

Requirements

• 3+ years of experience as an Executive Assistant or in senior administrative support.
• Proficiency in English with excellent written and verbal communication skills.
• Strong technical skills in Google Workspace and Microsoft Office.
• Proven ability to manage complex scheduling across multiple time zones.
• Must be based in Honduras and available during U.S. business hours.
• Exceptional attention to detail and ability to handle confidential information.

Nice to have

• Experience supporting startups, agencies, or high-growth companies.
• Familiarity with collaboration tools like Slack, Notion, Asana, or ClickUp.
• Experience supporting multiple executives simultaneously.
• Background in operations or project coordination.

Culture & Benefits

• Fully remote work environment with high autonomy.
• Direct exposure to senior leadership and strategic initiatives.
• Opportunity for career growth into Operations Manager or Chief of Staff roles.
• High-visibility role within a fast-growing organization.

Hiring process

• Initial phone screen and Spark Hire intro video.
• Practical task (Executive Briefing Memo or Scheduling Scenario).
• Client interview and background verification.