Executive Assistant / Operations Assistant

Location: Remote from Colombia, Mexico, Peru, Argentina, or Paraguay; U.S. business hours overlap required

Company

hirify.global is hiring for one of its clients.

What you will do

• Manage leadership calendars, appointments, meetings, scheduling changes, and travel logistics.
• Organize inboxes and communications, track follow-ups, and escalate urgent matters.
• Track tasks, projects, deadlines, deliverables, and leadership priorities.
• Prepare and format reports, documents, presentations, spreadsheets, and administrative records.
• Maintain CRM data, operational systems, shared files, and recurring administrative workflows.
• Conduct research, summarize findings, and support leadership with special projects.

Requirements

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant, or in a similar role.
• Excellent spoken and written English and the ability to work during U.S. business hours.
• Strong organizational, time-management, communication, problem-solving, and follow-through skills.
• Strong proficiency with Google Workspace and/or Microsoft Office.
• Experience managing calendars, meetings, documents, follow-ups, multiple priorities, and deadlines.
• Reliable internet connection and a professional remote-work setup.

Nice to have

• Experience supporting founders, executives, or senior leadership.
• Experience with CRM or project management platforms.
• Travel coordination, complex calendar management, and strong Excel or Google Sheets skills.
• Familiarity with Slack, Zoom, Calendly, Asana, ClickUp, ChatGPT, or similar tools.
• Experience working with U.S.-based teams.

Culture & Benefits

• Fully remote position with support for leadership in a fast-moving business environment.
• Independent work with limited supervision and changing priorities.
• Opportunity to use new software, platforms, and AI productivity tools.

Hiring process

• Submit an initial application.
• Complete the required Spark Hire one-way video interview; an invitation is sent by email after the first application step.
• Attend a video interview with a hirify.global recruiter, followed by a client interview, offer, and onboarding.