Construction Admin/Ops Co-Ordinator

Location: Remote from Metro Manila, Philippines; AU working hours and AU holidays apply.

Salary: AUD $1,200–$1,800 per month

Company

UBS Mildura is an Australian construction company delivering building and project services across the Mildura region, with multiple active construction projects.

What you will do

• Process and code supplier invoices in Buildxact and transfer financial data into Xero.
• Match invoices with purchase orders, job numbers, and project details while supporting cost tracking.
• Coordinate daily administration, follow up estimates and quotations, and support Project Managers.
• Liaise with suppliers, subcontractors, and internal teams to keep projects on track.
• Manage shared inboxes, prioritise emails, prepare project documents, and coordinate follow-ups.
• Maintain accurate project records and organised documentation in OneDrive, Buildxact, BuildPass, and Xero.

Requirements

• Previous experience in construction administration, project administration, operations coordination, or accounts administration.
• Strong working knowledge of Xero and experience with Buildxact or similar construction management software.
• Experience with BuildPass or willingness to learn it.
• Strong organisational, administrative, multitasking, communication, and time-management skills.
• Experience managing busy inboxes, cloud-based document platforms such as OneDrive, and multiple competing tasks.
• Ability to work independently, maintain data accuracy, and coordinate multiple projects in a fast-paced construction environment.

Nice to have

• Experience supporting an Australian construction or building company.
• Knowledge of construction estimating, quotations, project management, and job costing systems.
• Experience coordinating suppliers, subcontractors, and multiple active construction projects.
• Proficiency with Microsoft Excel, Outlook, and Microsoft 365.
• Experience improving administrative systems, workflows, and operational efficiency.

Culture & Benefits

• Remote work arrangement from Metro Manila.
• Working schedule aligned with Australian business hours.
• Australian public holidays apply.
• Opportunity to support a growing construction business and improve operational systems.