Executive Assistant — Group Marketing and Systems Support

Location: Remote from Metro Manila, Philippines; working hours and holidays aligned with New Zealand

Salary: PHP 65,000–85,000 per month

Company

hirify.global operates multiple related businesses across technical, industrial, trade, distribution, engineering, service, and B2B environments.

What you will do

• Support the Managing Director with executive, business, administrative, and project coordination activities.
• Prepare marketing materials, website pages, service descriptions, product information, capability statements, articles, case studies, and customer updates.
• Translate technical and operational information into clear, professional, customer-facing communication.
• Support Odoo SH setup, maintenance, workflow improvements, data cleanup, testing, and validation.
• Create process documentation, user notes, templates, workflow instructions, contracts, proposals, meeting packs, and business documents.
• Track actions, follow up on project items, and coordinate with suppliers, contractors, and other external parties.

Requirements

• At least five years of experience supporting Australian and/or New Zealand businesses, preferably in the New Zealand business environment.
• Experience in executive support, business support, operations, or coordination roles within SME or owner-led businesses.
• Excellent written English and the ability to produce professional, locally relevant business communication.
• Strong organisation, commercial judgement, discretion, reliability, and the ability to manage multiple priorities across several businesses.
• Strong proficiency with Microsoft Office, Google Workspace, and general business systems.
• Confidence working with structured processes, ERP workflows, confidential information, and technical products or services.

Nice to have

• Experience with ERP systems, preferably Odoo or Odoo SH.
• Experience preparing website content using a CMS.
• Familiarity with marketing collateral production and coordination.
• Experience documenting business processes and coordinating projects across multiple functions.
• Understanding of New Zealand customer expectations, communication style, and commercial practices.

Culture & Benefits

• Full-time remote work.
• Working hours and holidays aligned with New Zealand.
• Hands-on role with broad exposure across multiple related businesses.
• Collaborative environment focused on practical support, continuous improvement, and getting things done.