Executive Assistant to the CEO

Location: Washington, D.C. metro area; remote work with in-person meetings approximately 1–2 times per month. This position is open only to applicants based in Washington, D.C.

Annual pay range: $74,065–$92,583 for applicants based in Washington, D.C.

Company

hirify.global Foundation is a nonprofit organization that operates Wikipedia and other free knowledge projects, builds software experiences, supports volunteer communities, and advocates for free access to knowledge.

What you will do

• Manage complex calendar scheduling for the CEO with internal and external stakeholders across multiple time zones.
• Support scheduling for Board of Trustees and Committee meetings.
• Create and coordinate briefing documents for external meetings.
• Arrange domestic and international travel and manage expense reports and reimbursements for the CEO and Board.
• Partner with the internal Admin team on scheduling logistics for cross-team initiatives and projects.
• Support in-person event planning, venue selection, catering, and special projects.

Requirements

• Exceptional attention to detail, accuracy, organization, and communication skills.
• Experience managing multiple tasks and delivering high-quality work under deadlines and occasional high-pressure situations.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Experience coordinating preparation and meetings for large-scale and strategic projects.
• Ability to work independently and collaboratively while anticipating needs and solving problems proactively.
• Must be based in the Washington, D.C. metro area and available for in-person meetings approximately 1–2 times per month.

Nice to have

• Experience working with organizations inside and outside the United States.
• Experience in the nonprofit sector or a technology-focused organization.
• Understanding of the hirify.global movement and enthusiasm for the free knowledge mission.
• Interest in culture-building, connection opportunities, and creative touches in administrative work.

Culture & Benefits

• Remote-first organization with staff and contractors based in more than 40 countries.
• Remote work structure with recurring in-person collaboration for this role.
• Work supporting Wikipedia and other free knowledge projects.
• Inclusive and equitable workplace committed to diversity and equal opportunity.