Executive Assistant (CEO)

Location: Hybrid role requiring regular in-person work in San Francisco, California; occasional domestic and international travel is required.

Salary: $120,000–$145,000 base per year, plus bonus, equity, and benefits.

Company

hirify.global develops AI solutions and the AI Hub platform to help organizations turn unstructured data into business insights.

What you will do

• Strategically manage the CEO’s calendar and coordinate meetings with employees, customers, partners, investors, candidates, and other stakeholders.
• Plan domestic and international executive travel, including itineraries, accommodations, transportation, and last-minute changes.
• Prepare agendas, briefing materials, background notes, correspondence, presentations, and follow-up documents.
• Capture decisions, commitments, owners, and deadlines, then track action items through completion.
• Support leadership meetings, company-wide meetings, planning sessions, board and investor activities, recruiting, customer engagements, offsites, and executive events.
• Coordinate across teams, manage confidential information, and create lightweight systems that improve executive effectiveness and organizational follow-through.

Requirements

• 5+ years of experience supporting a CEO, founder, C-suite executive, or senior leader in a fast-moving organization.
• Experience in a technology company, high-growth startup, venture-backed business, or similarly demanding environment.
• Exceptional calendar management, prioritization, organization, project coordination, and communication skills.
• Strong judgment, emotional intelligence, discretion, integrity, and the ability to make decisions with incomplete information.
• Proficiency with modern workplace, communication, scheduling, and productivity tools, plus interest in using AI tools thoughtfully.
• Ability to work regularly in person in San Francisco, California and travel occasionally, with flexibility outside standard business hours when needed.

Culture & Benefits

• People-first, customer-obsessed, experimental, and collaborative work environment.
• Flexible paid time off.
• Medical, dental, and vision insurance.
• 401(k) with matching, parental leave, and fertility benefits.
• Mental health coverage, including 10 therapy sessions through Samata Health.
• Wellness stipend and lunch credit when working in the office.