Executive Assistant to the Chief Design Officer and the Head of Operations

Location: San Jose, California, USA; based in the office at least 3 days per week

Salary: $116,500–$155,900 annual base salary, depending on location and experience.

Company

hirify.global develops design-led, software-enabled hardware and collaboration solutions for work and play, with a focus on human potential, inclusivity, and environmental responsibility.

What you will do

• Manage complex global calendars, priorities, meetings, travel, and executive schedules for the Chief Design Officer and Head of Operations.
• Coordinate meetings, agendas, presentations, minutes, action items, quarterly planning, leadership offsites, and global summits.
• Arrange domestic and international travel, visas, accommodations, transportation, expenses, and event logistics.
• Prepare correspondence, reports, presentations, research, and data analysis while supporting change-management communications.
• Build relationships with senior stakeholders, vendors, clients, and global teams to facilitate cross-functional alignment.
• Collaborate with other Executive Assistants and provide backup support during absences.

Requirements

• At least 7 years of experience supporting senior executives as an Executive Assistant, Executive Business Partner, or in a similar role.
• Ability to work from the San Jose, California office at least 3 days per week.
• Excellent spoken and written English required.
• Strong organizational, time-management, prioritization, and multitasking skills with consistent attention to detail.
• Professional maturity, executive presence, emotional intelligence, discretion, and confidentiality.
• Tech-savvy approach with an interest in optimization and leveraging relevant AI tools.

Nice to have

• Experience supporting executives in a global creative or design organization.
• Interest in presenting information according to brand and design standards.
• Experience coordinating international leadership events and working across cultures.

Culture & Benefits

• Values include openness, humility, collaboration, constructive challenge, decisiveness, equality, and environmental responsibility.
• Hybrid work model combining office-based and remote collaboration.
• Medical, dental, and vision coverage, 401(k) plans, flexible spending and health savings accounts, and insurance programs.
• Paid time off, holidays, parental and bereavement leave, commuter benefits, and tuition reimbursement.
• Wellness programs, employee product discounts, legal and identity-theft protection, donation matching, and family-support benefits.