Admin Assistant, Creative Advertising

Location: Universal City, California, United States; hybrid schedule requiring at least four days per week in the office

Salary: $47,500–$60,000 yearly

Company

hirify.global is a media and entertainment company producing and distributing film, television, streaming, news, and theme park content through brands including Universal Pictures, DreamWorks Animation, Focus Features, NBC, and Peacock.

What you will do

• Provide calendar management, travel coordination, expense processing, filing, phone coverage, and meeting agenda support.
• Track creative deadlines and organize project materials for audiovisual advertising campaigns.
• Distribute and maintain creative materials for cross-functional reviews and internal meetings.
• Coordinate correspondence and materials among filmmakers, agencies, vendors, external partners, and internal teams.
• Support purchase order and budget tracking, including data entry and follow-up on outstanding items.
• Coordinate department meetings, reviews, and events while maintaining distribution lists, filing systems, and contact databases.

Requirements

• Excellent written and verbal communication skills.
• Strong organization, attention to detail, initiative, follow-through, and accountability.
• Ability to manage competing priorities, anticipate needs, exercise sound judgment, and solve problems proactively.
• Collaborative, service-focused approach and comfort working with senior executives, filmmaking teams, agencies, and cross-functional partners.
• Ability to handle confidential information and materials related to unreleased films with discretion.
• Availability for a hybrid schedule with a minimum of four office days per week is required.

Culture & Benefits

• Company-sponsored medical, dental, and vision insurance.
• 401(k), paid leave, and tuition reimbursement.
• Additional employee discounts and other benefits.
• External candidates may be required to attend an in-person interview before a hiring decision.